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Administrative Assistant

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Location: Nuevo Laredo, TAM, Mexico
Date Posted: Feb 19, 2020

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Job Description

Description

When you join Caterpillar as an Administrative Assistant, you will have the opportunity to provide advanced clerical and administrative support to managers and other staff. Your role will allow the team to operate more effectively and efficiently.

Job Duties/Responsibilities may include, but are not limited to:

  • Operate a PC and standard software programs.
  • Prepare expense books.
  • Sort and deliver mail.
  • Make travel arrangements.
  • Coordinate communications by receiving and passing along e-mails, notices, etc.
  • Maintain staff attendance records for vacation, sick days, personal time, etc.
  • Prepare presentation materials as needed.
  • Maintain records and prepare reports such as organization charts, phone lists, records retention, budget information, etc.
  • Schedule meetings and maintain calendars.
  • Arrange customer/dealer/consultant visits including lodging, meals, scheduling, meetings, etc.
  • Provide routine maintenance for equipment such as fax, copier, printer, etc. by adding toner, changing settings or calling for support, etc.
  • Provide other routine clerical/secretarial duties as required.
  • Provide back-up duties for other secretaries as needed.

Qualifications

REQUIRED QUALIFICATIONS:
  • Bachelor's degree
  • English 80% (written, read and spoken)
  • Secretarial experience
  • Advanced administrative skills 
  • Microsoft office knowledge
  • Strong person-to-person skills
  • Highly organized
  • Communication skills
  • Proactive
  • Customer service skills (internal and external customers)
  • Proficiency in managing the daily activities of an office or work area
  • Knowledge of the principal’s accountabilities and method of operation
  • Ability to work independently with only general guidance on a variety of special projects
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Job Info

Feb 19, 2020

200000XV

Mexico