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Administrative Assistant

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Location: Beijing, 11, China
Date Posted: Sep 18, 2019

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Job Description


As an Administrative Assistant, you will be responsible for providing administrative support to segments of the organization.

Job Duties/Responsibilities may include, but are not limited to:

* Responsible for legal fee payment to the courts and outside counsel firms by managing accrual and payment requisition (PR) process in system.

* Support the collection by proceeding external demand letters upon the due process.

* Coordinating the communication flow on behalf of the individuals or groups supported, which includes e-mail flow administration, sending/receiving faxes, composing correspondence, preparing mailings, compiling documents, fielding incoming phone calls, and receiving and sorting mail. 
* Preparing documents, reports and presentations. 
* Coordinating small projects that support the work of individuals or groups assigned, which involves collecting information, performing research, and planning events, meetings, social gatherings. 
* Facilitating schedules and travel for individuals or groups supported, which includes tracking schedules and keeping calendars up-to-date, making travel arrangements, preparing expense books and expense reports, and processing invoices, as necessary. 
* Facilitating the work of those supported, which includes scheduling meeting rooms, dealing with cleaning crews, keeping keys of offices and facility, ordering office supplies, dealing with vendors, and greeting visitors.


Required Qualifications:

* Requires completion of college education or equivalent diploma. 
* General knowledge of company organization with detailed knowledge of functions and responsibilities of the departments within the assigned administrative area. 
* Knowledge of and ability to apply organization, planning, and time management skills for self and others. 
* Knowledge of travel services, both domestic and international, as well as scheduling techniques and guidelines involving expense reporting. 
* Knowledge of and ability to apply shorthand/speed-writing and proofreading techniques. 
* Knowledge of word processing and spreadsheet applications. 
* Knowledge of English grammar, punctuation and spelling. 
* Ability to apply effective oral, written, and listening communication skills. 
* Ability to apply problem solving and decision making skills. 
* Ability to operate office equipment including a telephone system and desktop/laptop computers. 
* Ability to handle multiple priorities. 
* Advanced ability in area of typing and keyboarding.

Desired Qualifications:

* Completion of formal secretarial training 
* A minimum of 2 years experience in a secretarial/administrative role

* Good in English.

Caterpillar is an Equal Opportunity Employer (EEO)

EEO/AA Employer. All qualified individuals - including minorities, females, veterans and individuals with disabilities - are encouraged to apply.
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Job Info

Sep 18, 2019