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VIP Executive Support Specialist

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Location: Chicago, IL, United States
Date Posted: Jul 27, 2019

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Job Description


This main responsibility for this role is providing in-person IT support for Caterpillar Executive Office members and executive administrative professionals. Duties include VIP support of Office 365 tools and other software on PCs, Macbooks and mobile devices, computer hardware, peripherals and other office equipment for the Caterpillar Executive Office.

This person will assist with operational readiness of offices, conference rooms and other workspaces.  As subject matter expert for user productivity for the Executive Office personnel, they will support the end to end process for new product and service delivery in partnership with other IT personnel.  This includes requirements definition, testing and deployment activities. 

Additionally, they will participate as a member of the Collaboration Services team.  Working with various technologies within the end-user space to help develop and maintain solutions for the enterprise.  This role will be secondary to the primary responsibilities of supporting the Executive Office personnel.

Job Duties/Responsibilities may include, but are not limited to:

Respond quickly and professionally to questions either in person, email or over the phone.
Maintain daily performance of computer systems.
       Conduct thorough VIP customer problem-solving process with a calm, professional demeanor
Install, modify, and repair computer hardware and software to include desktop, laptop and           printer configurations including software upgrade testing, packaging, imaging and deployments.
Maintain a professional level of knowledge of information technology issues, solutions and advancements in a dynamic environment.
Train computer users on new features or functions.
Run diagnostic programs to resolve problems.
User experience supporting executive leadership and their assistants
Run reports to determine malfunctions that continue to occur.
Collect and document functional requirements for new projects or system enhancements.
•       Collaborating with other Executive Support teams and End User services teams to stay current on executive behavior and technology changes
•       Will be the IT change single point of contact for all changes impacting the Madison and Deerfield Locations- ensuring adherence to change process and improving awareness and readiness for locations impacts


Required Qualifications:

BS Degree in Information Technology or equivalent combination of education and related experience.
5 years of professional experience in IT service related role.
Must be able to travel to remote locations and branches.
Must be able to work overtime/weekends as needed.

•       Requires strong customer communication skills for understanding technical problems and clearly explaining solutions.

•       Must have a demonstrated history of handling stressful environments while maintaining a professional demeanor 

Desired Qualifications:


•       Must have excellent oral and written language skills and professional demeanor. 

Knowledge of Windows client and servers, Apple OS, Windows 7, Microsoft Office 2013 experience. 
Knowledge of IT Security systems and protocol.
Sound knowledge of helpdesk operations, task-related skills and knowledge of operating systems. 
Excellent time management skills and the ability to manage complexities and competing priorities. 
Ability to combine judgment, experience, analytic skills and business knowledge to make sound decisions. 
Highly developed problem solving ability.
Sound understanding of network protocols particularly TCP/IP and exposure to LAN/WAN technologies. 
Knowledge of Caterpillar products, policies and procedures.
Ability to facilitate meetings/technical discussion to achieve participant engagement and desired outcome.
Ability to lead team on special projects.

Caterpillar is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, Caterpillar offers many job opportunities outside of the U.S. which can be found through our employment website at

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Job Info

Jul 27, 2019


United States